Mastering Life Organization: A Notion Guide

Estimated read time 2 min read


Dive into the heart of Notion’s capabilities as we guide you through the art of life orchestration. Picture a digital sanctuary where your goals, projects, and tasks harmonize with precision. In this journey, we’ll sculpt your second brain, meticulously crafting areas that house the essence of your life. As we navigate the landscape of Notion, witness the magic of calendar views, the wisdom of archiving, and the synergy between resources and tasks. Brace yourself for a voyage where clutter dissipates, and your digital space becomes a testament to unparalleled organization. Welcome to the symphony of life organization with Notion as your conductor. 


Before diving in, ensure you have Notion installed and a basic understanding of its interface. 

Step-by-Step Walkthrough: 

1. Create Areas of Life: 

  • Start by adding your life areas, categorizing projects and goals. Examples include Health and Fitness, Personal, or Business. 
  • Utilize page templates for consistent layouts, setting them as defaults for new pages. 

2. Establish Goals and Projects: 

  • Navigate to the relevant area and set goals. Example: Run a half marathon in Q3, 2023. 
  • Break goals into projects and tasks. Define tasks such as hiring a coach or creating a training schedule. 

3. Utilize Calendar View: 

  • Track schedules with the built-in calendar view. Easily visualize and reschedule tasks as needed. 

4. Capture External Knowledge: 

  • Use Notion Web Clipper to save external resources (videos, articles, etc.) to your Resources Database. 
  • Utilize the Inbox status to manage new additions efficiently. 

5. Organize with Topics: 

  • Create topics to group related notes and resources. 
  • Use Topics to efficiently retrieve information for future use. 

6. Link Resources to Tasks: 

  • Link relevant resources to specific tasks. Enhances accessibility and context when completing tasks. 

7. Leverage Notes Database: 

  • Distinguish between Notes and Resources databases. Use Notes for internal knowledge and ideas. 
  • Draft, edit, and organize notes into permanent categories. 

8. Implement Archiving: 

  • Archive completed tasks, projects, and resources. Keeps the active view clutter-free. 
  • Archive when a page is no longer relevant, ensuring a streamlined workspace. 

Troubleshooting Tips: 

  • If facing information overload, regularly archive to maintain clarity. 
  • Ensure consistent tagging and linking for effective cross-referencing. 


Congratulations! You’ve transformed Notion into your second brain, efficiently organizing life’s facets. Embrace this organized system to fast-track your goals, projects, and tasks when needed. 

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